Thursday, June 7, 2018

[WELFARE] Child Allowance Present Condition Form 2018

The yellow envelop from the city of Yokohama arrived! We need to turn in Jido Teate, Genkyo Todoke (児童手当・特例給付現況届) , Child Allowance Present Condition form by the end of June, to continue to receive the allowance for another year. 

In the envelop, you find:
1) A green sheet (the announcement of the present condition form)
2) A blue-green sheet (how to apply over the Internet using your "My Number" card)
3) A white one-sided sheet (how to fill in the form)
4) A white sheet (the child allowance present condition form)
5) A green envelop (to send it by post)

*in this context, "you" refers to the recipient of the envelop, usually one of the caretakers who earns more than the other(s).
*"My Number" is a nickname for the social security and tax number system.


[IMPORTANT]You need to turn in the present condition form: in case it wasn't submitted, you will not receive the allowance in June and after.

What To Submit
-A present condition form
-A photocopy of your health insurance card or pension certificate etc.

-For those who became a citizen of Yokohama after January 2nd, 2018, we will confirm the income information of you and your spouse using the social security and tax number system. 

*Those who have been living in Yokoahama since before January 1st, 2018 don't need this.
*In case we can't identify the necessary information, you may be asked to turn in your income certificate.

-In case you need another document to turn in, you will be notified of it later.

Saturday, 30th June, 2018
*ATTENTION: your local ward office may not be open on this day, if you turn it in at the counter.

How to Submit
1) By Post: Use the green envelop enclosed in the letter. Please put the right amount of postal stamp. You can also make use of registered mail system of the Japan Post if you wish.

2) At the Counter: You can bring it to your ward office, こども家庭支援課 (kodomo katei shien ka/the department of Child and Family Support).
*Be careful of their business hours.

[on the BACK]
Income Check of the Recipient's Spouse
To confirm who is the main supporter of your household (=who earns more), the income of the recipient's spouse must be checked and the accordance is needed.

Prescription of Child Allowance
You will no longer have right to receive Child Allowance in two years without submitting the present condition form. You will have to re-apply at your ward office in that case.

How much Child Allowance you will receive
The amount changes according to your income.
The monthly amount per child
Child Allowance (under the income limit):
under 3 y-old 15000 yen
3-12 (elementary school), 1st &2nd child 10000 yen, after 3rd child 15000 yen
12-15 (junior high school) 10,000 yen
Special Benefit (over the income limit): 5000 yen regardless of age
Point: Income Limit 
If your income is over the income limit, you will receive Special Benefit (5000 yen/child/month) regardless of the age and the number of children.
The recipient is a caretaker who support most of the expense of the child (basically the one who earns more). If your spouse earns more etc. you need to change the recipient (the department of Child and Adolescent will let you know).

The income limit differs according to the number of dependent family members and the deduction.
*Let me skip the income limit system!*


Now you can apply the form by the e-apply system.
In the city of Yokohama, you can turn it in over Myna Portal from the 1st to 30th June.
You need the "My Number" card and IC card reader/writer. Please visit the website below for more information.

Myna Portal URL:

If you use the e-apply system, you can finish all the procedure at home (you need a scanner and to attach the necessary document).

[on the Back]

The merits of the e-apply system: SKIP
Numbers for questions on the My Number system and Child Allowance: SKIP

The Changes in the income calculation (for single parent etc.): SKIP


How to fill in the form

Date of application  ex) June 15th, 2018 = 平成 30   6 月 15 日
Always in  yy-mm-dd order in Japan. The year 2018 is Heisei 30.
Recipient information area
The recipient's name (who earns the most in your household)
Family name stamp if you have, or the recipient's signature.
Sex: Male 男 Female
Birthdate (may already be printed)
Address (may be already printed), if the current address isn't what is printed here, erase with two parallel lines and fill in the correct address
Telephone numbers (upper line: home, lower line: mobile phone number)
Address on January 1st, 2018: Circle and if outside Yokohama, write the address in the ( )  (横浜市内 inside Yokohama, 横浜市街 outside Yokohama, 国外 overseas)
*If outside Yokohama, fill in the city of ward name of your previous residence
Occupation: Circle  会社員 employee 自営業 self-employed 公務員 civil servant 無職unemployed その他 others (  )
Office name and number
Do you have a spouse? Circle Yes: 有 No:
If no, you don't have to fill in the Spouse area.
⑬ Pension Type: (1) Employee's Pension (2) Mutual Aid Pension (3) National Pension (including no.3) (4) No Pension
Those with (1) and (2) are required to photocopy the health insurance card and attach it on the back of the form.
Employee or not: 被用者=Employee
When filling in the information of your spouse below, you need his/her accordance as in Convenant clauses and agreement.
Spouse's information area
Name of the spouse
Birthdate of the spouse
Address: Do you live together with your spouse? Circle Yes:同居 No:別居 If No, fill in the address in the [ ].
Occupation: Circle  会社員 employee 自営業 self-employed 公務員 civil servant 無職 unemployed その他 others
Address on January 1st 2018. Circle 横浜市 inside Yokohama 横浜市外 outside Yokohama 国外 overseas
Office name and number
Children information area
㉔Children whom the recipient takes care of (guard) and who were born after April 2nd, 2000
(write the full names of your children)
Relationship (child  grandchild etc.)
㉗Residence(同居 together 別居 separated)
Living (must be 同一same if it's your child. In case of caretakers other than the parents, 維持maintaining)

*Please fill in all your children from 0 year old to 18 years old (considered as 18 years old till March 31st after turning 18).
*Need another document if you live separately with your children. 
*In case your children are studying abroad, write down the date of departure. Need another document to submit, too.

What is written on the bottom

*You cannot change the recipient with this form. 

*If you have more than six children, you have two sheets of this form. Please submit both.

Convenant clauses and agreement
(1) I agree with that the city of Yokohama searches the recipient and his/her spouse's income information for official records or documents at other executive agencies or using My Number system in order to judge the necessary conditions to provide Child Allowance. 
(2) In case the necessary information cannot be confirmed by official records, I will turn in necessary documents.

Caution: To continue to receive Child Allowance, you need to turn in this Present Condition form.
In two years without turning in the form, you will lose the right to receive the allowance.

The backside
Please attach a copy of your health insurance on this side.

@Why a copy of our health insurance card is necessary?
We need to confirm that the recipient of the allowance is "employed" or not and we use the copy of the health insurance card of the recipient as an easy way to check it (If the recipient is a member of National Pension or s/he is not a member of any, the photocopy of the health insurance card is not necessary).
 You may need to turn in the pension certificate depending on your pension, so please read the following statements and submit what is necessary.

1. The recipient is a member of
-Employees Pension (so-called Kosei Nenkin pension or Kyosai Nenkin pension)
If the recipient had an issuance card of one of below or don't know whats:
 (a) Health Insurance Membership Card (Japan Health Insurance Association/ Health Insurance Associations)
 (b) Japan Doboku Kenchiku (public engineering) Health Insurance Association Card
 (c) Private School Teachers mutual-aid Association Card
 (d) Japan Post mutual-aid Association Card
(e) Sailor Health Insurance Card
(f) Ministry of Education, Culture, Sports, Science and Technology mutual-aid Membership Card (limited to branches like universities)
 (g) Among mutual-aid membership cards, the one that it is clear the employer is an independent administrative institution or a local independent administrative institution.
Please attach the photocopy of the recipient's card. *Not the one of your children.

2. The recipient is a member of (1) Employees Pension or (2) Mutual Aid Pension (as declared on the surface) but the health insurance is National Health Insurance.
Please receive a certificate from your office.
*Your office (company) will fill in the form on the bottom.

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